How to Avoid Wasting Time on Supplier Orders

The Problem: Too Many Manual Tasks for Low-Value Parts

Imagine this scenario: The purchasing department has just received the Kanban cards listing the C-Parts needed for production. The buyer now manually enters the information into the ERP system to generate the purchasing order.

This may seem like a routine procedure, but there are many processes that an external order goes through when the need is identified and an item must be ordered. This already involves too many people:

• Collecting cards from production
• Transferring information between teams
• Manually entering data into the system
• Communicating with suppliers
• Resending cards to production

All of this consumes time and resources from multiple employees, causing unnecessary inefficiencies.

Where Do You Lose the Most Time with External Orders?

When the purchasing process is not automated, multiple critical points arise where time is wasted:

• Manually noting down the order requirements
• Coordinating between departments to determine which items need to be ordered
• Manually entering the data into the ERP system
• Monitoring the schedule and checking when the goods will arrive

These repetitive tasks can add up to hours of work per month that could be avoided by digitizing the order process.

The Solution: Digitize the Process and Save Time

With a digital logistics system such as SmartBin Cloud or SmartLabel Cloud, the process is fully automated:

• Minimum consumption is detected automatically.
• The system generates the order at the right time.
• Deadlines and quantities are adjusted based on real data.
• Items are delivered just when they are needed.

A system like this allows you to gain real-time visibility for production, purchasing, and logistics. Thus, you improve coordination, increase efficiency, and reduce errors.